Resolution Number 21-16 Records Retention
RESOLUTION NUMBER 21-16
ADOPTING THE MINNESOTA GENERAL RECORDS RETENTION SCHEDULE FOR THE CITY OF MOUNTAIN IRON, MINNESOTA
WHEREAS, to comply with the Records Management Statute MS 138.17, it is necessary to adopt a plan for managing governmental records including the proper retention and disposal of municipal records; and
WHEREAS, the Records Management Statute MS 138.17 establishes the Records Disposition Panel and requires all government entities to follow an orderly process in disposing of government information; and
WHEREAS, the State of Minnesota has approved for use by all Minnesota Cities the “Minnesota General Records Retention Schedule for Cities” which authorizes cities adopting said schedule an orderly method of disposing of municipal records; and
WHEREAS, the “Minnesota General Records Retention Schedule for Cities” is regularly updated.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MOUNTAIN IRON, MINNESOTA, that it adopts the Minnesota General Records Retention schedule and directs the City Clerk to notify the Minnesota Historical Society/State Archives Department.
BE IT FURTHER RESOLVED, that following state approval, City Departments are directed to provide for retention and destruction of records as set forth in said schedule and its subsequent revisions.
DULY ADOPTED BY THE CITY COUNCIL THIS 4th DAY OF APRIL, 2016.
Mayor Gary Skalko